GWINNETT SENIOR GOLDEN GAMES INC.
Revised January 2011
Section A- The principal
office of the corporation is located in Gwinnett County,
State of Georgia.
The office may be reached through Gwinnett Senior Golden Games c/o Bethesda Senior Center, 225 Bethesda Church Road, Lawrenceville, GA 30044.
GOALS AND PURPOSE
Section A - The name shall be “Gwinnett Senior Golden Games “
also known as
Section B- The purpose of this organization is to provide senior residents
Gwinnett County and surrounding areas the opportunity to
participate in social, competitive, recreational and athletic events
towards the goal of promoting a healthy awareness of their
Section C- This corporation is organized exclusively for one or more
purposes as specified in Section 501(c)(3) of the Internal Revenue
Code, including for such purposes, the making of donations
to organizations that qualify as exempt organizations under
Section 501(c)(3) of the Internal Revenue Code.
Upon the dissolution of this corporation, its assets after payment
or provision for payment, of all debts and liabilities shall be
distributed for one or more exempt purposes within the meaning
of Section 501(c)(3) of the Internal Revenue Code. Such distribution
` shall be made in accordance with all applicable provisions of the
laws of this state.
Section D- The fiscal year of this corporation shall be starting July
ending June 30 of each year.
Section A- Membership qualifications require that the individual be
at least (50)
years of age.
Section B- Active members are considered those who pay the required
tration fee as a participant in the Gwinnett Senior Golden Games
Section C- Responsibilities of membership include:
. Taking an active interest in the continuation of the annual
GSGG games held in the spring of each year.
. Participating in the annual meetings held in conjunction with the
opening and closing ceremonies.
. Voting in the election of Board Members held during the annual meetings
described in Article 4, Section A.
. Participating in the monthly meetings described in Article 4
Section A- The Board of Directors and Active Members shall meet twice
annually at the Opening and Closing Ceremonies. Directors
and Active Members shall also hold regularly scheduled meetings
on the 3rd Monday of each month at 10 am excluding the months
the games are held and July, August and December.
Section B- Special Board of Director meetings may be called by the President
any three (3) members of the Board of Directors as necessary.
Section C- A written report of the business transacted at each meeting
be prepared by the GSGG secretary. The report shall be distributed
to the GSGG Officers and made available to the membership.
OFFICERS AND DUTIES
Section A- The GSGG shall be governed by a Board of Directors, comprised
a Gwinnett County Parks & Recreation (GCPR) representative (non-
voting member), President, Vice President, Secretary and Treasurer
and up to three members-at-large. One of the members-at-large shall
function as the association Historian. The GCPR representative shall
act as a liaison for and in support of the GSGG organization.
The Board of Directors is responsible for policy setting, fiscal
guidance and ongoing governance and meets regularly to review
the organization policies, programs and operations.
The Board of Directors shall have exclusive voting rights to all motions
except the biennial election of officers (see Article 3, Section C).
consisting of three (3) Board memers is required to pass a motion. In
case of a tie, the officer presiding over the meeting shall decline
Section B- The President shall be the Chief Executive Officer (CEO)
, and act as
the chief administrator and legal head of the GSGG. The President
shall preside at all meetings and exercise supervision over the
organization and all of its activities and the membership. The
President shall represent and act as the spokes-person for the GSGG.
The President shall sign letters or official documents necessary to
carry out the will of the organization. The President shall appoint
committees and shall serve as a member of all committees except the
Section C- The Vice President shall assist the President in the administrative
capacity of the GSGG and preside and perform the duties of the
President in his/her absence.
Section D- The Secretary shall take notes at each GSGG meetings and
prepare minutes to be read at the next meeting. The secretary
shall maintain and keep available to the Board of Directors
a book containing the minutes of all previous meetings. The
Secretary shall keep a current membership roster, attendance
and participants records. The Secretary shall read and handle
all documents and correspondence as necessary for the GSGG.
Section E- The Treasurer shall be the Chief Financial Officer (CFO)
receive and receipt all monies paid into the GSGG . The Treasurer
shall report on the finances of the club at each meeting and answer
any questions on financial matters. The Treasurer shall disburse
funds to cover expenditures necessary for the operation of the GSGG.
The Treasurer shall be responsible for updating all documents
pertaining to Federal or State requirements in a timely manner. An
annual audit of the Treasurers books is important to ensure the
accuracy of the Treasurer’s report. An audit protects both the
Treasurer and the GSGG.
Section F- The Historian shall keep a historical record of the GSGG
addition to records of all sporting event winners. Photos and records
should be the focal point of the Historian’s duties.
Section G- The At-Large members shall function as an advisory council
Board of Directors. The Historian and two other At-Large members
shall be as voting members of the Board of Directors.
Section H- Vacancies on the Board of Directors shall exist on the death,
resignation or removal of any officer. Any director may resign
upon giving written notice to the President, Secretary or the
Board of Directors unless the notice specifies a later time for
the effectiveness of such resignation.
Section I- Any Director may be removed, with or without cause, by a
majority vote of four (4) members of the Board. A Director
will also be removed from office if he/she is barred from a Gwinnett
County Community or Senior Center.
Section J- Vacancies on the Board may be filled by the President. A
person selected to fill a vacancy on the Board shall hold office until
next scheduled election.
Section K- Past Officers of the organization shall be requested to
assist in an
advisory capacity to assure continuity of all GSGG programs.
Section A- The committee chairpersons shall be appointed by the President.
They shall be Nominations and Technology.
Section B- A Nominations Committee composed of a Chairperson and two
active members shall be selected prior to the annual meeting of
GSGG held at the Opening Ceremony in election years. The Chair-
person shall act as elections supervisor. The Nominations
Committee shall prepare a slate of officers and shall tally all
votes and declare all winners in elections.
Section C- The Technology Chairperson shall be responsible for the
electronic record keeping system of the members of the GSGG.
This Chairperson shall maintain a database of all members and
GSGG participants and provide data as necessary for the overall
function of the GSGG.
Section A- The GSGG By-laws may be revised or amended by a majority
vote of Board of Directors present at any scheduled or special called
meeting provided the proposed revision or amendment(s) shall have
been submitted in writing to the Board of Directors 30 days prior to
the regular or special called meeting of the GSGG.
Section B- Nominations for the GSGG Board of Directors is open to all
members of the GSGG. The President shall appoint a nominating
committee in March of voting years for the purpose of preparing a
slate of officers for the GSGG Board of Directors.
Section C- A slate of nominees for any vacancies on the GSGG Board of Directors shall
presented by the Nominating Committee for the consideration and
election at the annual business meeting of the GSGG during the
opening ceremony of election years. Nominations for each office can be made from
the floor at this time.
Section D- The election shall be by acclamation or paper ballot decided
a quorum consisting of Fifty plus One Percent (51%) of active
members present at the annual GSGG closing ceremony.
Section E- Board of Director terms are for two (2) years ending June 30th of election years. Directors are not limited to number of terms but each Director shall state at the October meeting prior to an election year, their intention to serve in the same capacity for the next two years. If no Director resigns at the end of the term, an election is not necessary. If an election is necessary, it will only be for the vacant positions.
Deposits, Checks and Notes
Section A- All funds of the corporation shall be deposited from time
time to the credit of the corporation in such banks, trust
companies or other depositories as the Board of Directors
Section B- Except as otherwise specifically determined by resolution
the Board of Directors or as otherwise required by law, checks,
drafts, promissory notes, orders for payment of money and
other indebtedness of the corporation shall be signed by the
Treasurer or any other officer as designated by signature on file.
Section A- The GSGG organization shall be governed by the latest version
of Roberts Rules of Order (RRO).